Free tool

What does manual status reporting cost your team?

Status reporting feels free because no one invoices for it. The cost is real: every week people stop delivery work to gather updates, write them up, and sit in meetings that read them back. This calculator turns that into a yearly figure from your own numbers. Enter the team size, a loaded hourly cost, and the weekly time, and it does the math in your browser.

In short

Manual status reporting costs the loaded hourly rate times the hours each person spends collecting and writing updates, times the team size, across the year. A team of ten at 60 per hour spending 2.5 hours a week runs past 70,000 a year.

People reporting status

Loaded hourly cost

Weekly hours per person collecting and writing status

Weekly hours per person in status meetings

Currency

How it works

Enter how many people produce status each week, and a loaded hourly cost that includes salary overhead.
Estimate the hours each person spends collecting and writing status, and the hours spent in status meetings.
Read the yearly figure and the split between writing and meetings. That is the budget manual reporting spends before any decision is made.

Frequently asked questions

How is the status reporting cost calculated?

Team size times the loaded hourly cost times the weekly hours spent collecting, writing and meeting about status, multiplied across 52 weeks. The loaded rate should include salary plus overhead, so the figure reflects the real cost of the time.

How do you reduce the cost of status reporting?

Remove the manual collection. When status is generated from the work your teams already track, people stop spending hours each week assembling it by hand, and the update reflects current execution risk rather than a snapshot typed the night before.

Try Vindaris free

Stop paying for status updates by hand.

Vindaris generates the status update from the Work Graph and flags the goals pacing behind before the meeting, so the hours above go back to delivery. Start free, no credit card.